Event Break-Even Calculator
Calculate the guest count or revenue required for an event to break even.
Enter your figures
Use the inputs below to calculate your hospitality or restaurant metric.
Estimated Results
Results update from the figures you enter.
How this Event Break-Even Calculator works
Calculate the guest count or revenue required for an event to break even.
Formula: Break-Even Guests = Fixed Costs ÷ (Revenue Per Guest − Variable Cost Per Guest)
With the default values shown above, the calculator returns 33.33.
How to use this calculator
What to enter
Enter or select the following as requested: Currency — Display Only; Fixed Event Costs; Revenue Per Guest; Variable Cost Per Guest. Follow the units, valid ranges, examples, and options displayed beside each field.
What the result means
The result estimates the sales, covers, guests, or events needed to cover the fixed and variable costs entered, depending on the units used by this calculator. Check average revenue per guest or event, variable cost, and the period used for fixed costs.
When to use it
Use this to set a preliminary sales or attendance target for a restaurant or event scenario. Compare the assumptions with actual bookings, covers, and costs.