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• Planning & Project Management · Tool

Staffing Requirement Calculator

Estimate the minimum team size needed to deliver a workload by a deadline.

Enter your figures

Enter the values below to calculate your result.

Calculation Results

Based on the figures you entered.
Minimum team size
7 people
Effective capacity/person128.00 h
Capacity with team896.00 h
The result rounds up because partial people cannot be assigned as a complete resource.

How to use this calculator

What to enter

Enter the values requested in each field: Total project work (hours); Working days available; Hours/person/day; Project availability %. Keep time units, work calendars, and currency amounts consistent, and follow any field notes and validation messages.

What the result means

The workforce result estimates available hours, staffing coverage, utilization, productivity, or overtime from the workload and schedule assumptions entered. Check whether breaks, leave, holidays, training, handovers, and non-billable time are included.

When to use it

Use this to plan team capacity, staffing, or workload distribution. Compare the estimate with actual demand and employee availability, and confirm applicable working-time and rest-period rules before setting schedules.